Spring 2023


University Commencement

The University of Utah commencement ceremony will be held on Thursday, May 4, 2023

The University of Utah General Commencement is the campus-wide opening ceremony, kicking off many events across campus and serving as a collective celebration of the University community and the collective success/accomplishments of the graduating class.

For more information, please visit the Commencement Ceremony page.

College of Engineering Convocation Ceremony

Date: Friday, May 5, 2023
Location: Jon Huntsman Event Center
Ceremony Time: 3:00pm – 5:00pm

*Please note, convocation will operate as normal. There is no need to reserve or order Tickets to attend convocation

 

Students:

Check-in: 1:30pm
Procession begins: 2:40pm
Recessional concludes: 5:00pm

  • ALL GRADUATES will line up outside the Huntsman Event Center.
  • GRADUATE STUDENTS (including BS/MS) will meet on the lower level, nearby the west tunnel entrance. Here you will locate your department table to pick up your reader card.
  • UNDERGRADUATES will meet on the upper level, north of the Huntsman Center on the patio next to HPER West. Here you will locate your department table to pick up your reader card.

What to do Before Convocation


  1. Apply for graduation * All students must apply in advance for graduation.
    • Undergraduate students apply here.
    • Graduate students apply here.
    • To ensure your graduation application process goes smoothly, please verify that your graduation requirements are fulfilled and that your diploma mailing information is up to date. Review the Graduation Checklist.
  1. Order Regalia

Wear your cap and gown proudly to celebrate your academic achievement. All graduates are welcome to purchase their cap, gown, and other graduation accessories at the campus store.

Please review the College of Engineering Procedures and Information to learn more about regalia.

  1. Celebrate Your Achievement with us Online

We are incredibly proud of our resilient students who have worked diligently to achieve their goals.

Each department will have a graduation webpage where recognition will be given to their 2022 graduating students. Photographs of students who submit a photo will be displayed along with a description of themselves, their accomplishments, and any words of appreciation they would like to provide. These pages will allow classmates, family members, friends, and loved ones to browse through and see your accomplishments.

If you would like to participate, click here.

  1. Review What to Expect the Day of Convocation

Please read what to expect on the day of Convocation carefully. It is essential to graduating students, friends, and family who will be attending the ceremony; it includes convocation procedures, instructions, and tips that will be helpful.

What to expect on the day of convocation


Convocation Procedures & Important Information

The instructions included here are fundamental if you plan to attend. Please read them carefully.

Instructions

All candidates for degrees will line up outside the Huntsman Event Center beginning at 1:30pm. Students will begin marching in at 2:40pm

Graduation is a time to celebrate student success with family, friends, and classmates. Attending the duration of Convocation is highly encouraged to show support to each student receiving their diploma. Convocation is expected to conclude at 5:00pm, so please plan your celebration events and travel according to this schedule.

Departments will have a table, and candidates should line up behind the appropriate table. Department representatives will give you a reader card with your name printed on it. Please check the card carefully for its accuracy. If your name is often mispronounced, make sure it is phonetically spelled out on the card; otherwise, the reader may mispronounce it. If you wish, you may indicate on the card that you have achieved “Summa Cum Laude, Magna Cum Laude, or Cum Laude.” You may also place honorary ribbons on your regalia. (See below for instructions on the appropriate display of ribbons.) There will be a professional photographer taking pictures of the diploma ceremony. Posing for personal photos is not allowed on the floor. If you wish to have proofs mailed to you, please write your permanent mailing address (This could possibly be your parent’s address) and contact information on the reader card.

After receiving the reader card, candidates should remain outside their department table. Department and COE staff will be lining you up for the processional. There will be markers indicating the specific degrees; candidates should line up behind the appropriate marker. COE personnel will be there to assist. If you are not in the correct line, you may not be seated appropriately, and your name will not be read under the proper degree.

The processional into the event center will begin promptly at 2:40pm. Graduate students will proceed double file through the tunnel into the arena and be seated on the main floor. Undergraduate candidates will proceed through doors 2 and 3 and be seated in lower bowl reserved seats. COE staff will provide directions and assistance to the seating areas.

During the awarding of diplomas (covers only), you will be directed to a reader table to hand the reader your card. As your name is read, walk to the Dean’s reception line closest to your reader table.

Candidates for the MS and ME degrees wear their hoods.

Ph.D. candidates carry the hood over the left arm when approaching the reception line. The Dean and appropriate faculty member will place the hood over the candidate’s head. (Instructions for the procedure will be given to you when you line up outside and include this website.)

After receiving your diploma (cover only), you will be directed to the photographer, then back to your seat.

After the program, undergraduates will exit up the stairs at Sections P & Y, and graduates will exit back through the tunnel.

Instructions for Ph.D. Hooding at the Convocation Ceremony

It is the practice of the College of Engineering to have faculty hood their Ph.D. candidates during the diploma presentation of the convocation ceremony. To ensure that this process proceeds smoothly, please read these instructions carefully:

    • Step 1: After the Ph.D. candidate’s name has been read, s/he proceeds to the Dean’s reception line to receive the diploma. The hood should be draped over the left arm. Please be sure that the hood is unbuttoned to fit over the graduation cap.
    • Step 2: As the candidate approaches the Dean, the faculty advisor or department chair (if the advisor is not present) will step forward and stand on the candidate’s left side. The Dean will be on the candidate’s right side. The Dean will give the diploma cover to the candidate, and the candidate should hand the hood to the Dean.
    • Step 3: The Dean and the faculty/chair will each take one side of the hood and lower the hood over the candidate’s head from the rear.
    • Step 4: The candidate shakes hands with the faculty/chair and the Dean and smiles for the photo.
    • Step 5: The candidate proceeds forward to the center aisle, where the faculty will be standing to offer their congratulations.

Regalia and Honor Ribbons

The regalia worn at commencement and Convocation are to celebrate academic achievement. Ribbons or cords may be attached to the robe to denote membership in an officially recognized academic organization or honor society by nomination and/or election. Ribbons or cords must be designed by the organization and must be consistent for all members. They must be no larger than 2 inches in width and 11 inches in length and must be attached to the front of the robe at the left or right shoulder. Other embellishments to the academic robe or cap are not permitted.

All graduates are welcome to purchase their cap, gown, and other graduation accessories at the campus store. SAVE THE DATE: GRAD FAIR MARCH 24-26.

Early Arrival

We cannot overemphasize the importance of your early arrival to line up. Late arrivals cause unnecessary confusion, and once the march begins, it is impossible to pick up your card or find your proper place in line.

Parking

Please refer to this page for University Commencement parking and accessibility at the Huntsman Center.

Please visit Commuter Services to see up-to-date information regarding maps, road closures, and additional transportation details needed on the day of convocation.

Guests

Because there is ample seating in Huntsman, we encourage you to invite family and friends. Family members are advised to arrive at 2:15pm. Entrance into the Jon Huntsman Event Center will not be allowed until the prior Convocation concludes and exits the arena.

The best seats will be in Sections D through J, A, Z, M, and N. Sections C, B, K, L, Y, X, P, and Q will be reserved for the undergraduates. Guests should plan to be seated by 11:00 a.m. and may take seats of their choice in any area of the Huntsman Center except those reserved for graduates.

Strollers and walkers are not allowed into the arena seating areas, nor are they allowed in any wheelchair cutouts. They may be stored at the ticket counter near Portal 23.

Photographs

A professional photographer from Island Photography will be taking photographs of each graduate as they are recognized during the ceremony. Within 48 hours of commencement, you will be emailed a secure link and a PIN to view and order your photos. You can also register the email addresses of your friends and relatives so that they will receive a direct link to your proofs by visiting this website.

Posing for personal photos is not allowed on the floor.

In Case of Rain

Graduate students (including BS/MS) will line up on the lower level nearby the west tunnel entrance. Undergraduates will line up on the upper level, north of the Huntsman Center, in the arena concourse between portals 17-21 (Next to HPER West).

Convocation is a special time for you and your family. We offer our congratulations and best wishes and will do everything we can to make your day a memorable one. Contact the Dean’s Office if you have any questions or have special needs.

Bag Checks

Limit what you bring to convocation. We encourage no bags. If you have one, only clear bags allowed and bags will be checked by security staff.

Huntsman Center ADA Access

Guests needing ADA access to the Huntsman Center may have someone drop them off directly in front of the Huntsman center on the circle. All the shuttles will be lift-equipped. No passes or permits are needed during Convocation.

Guest Seating: Guests will enter the Huntsman Center on the second level. As guests enter each portal, wheelchair cutouts are located in each section of the arena in row 31, which is level with the concourse. They are available on a first-come basis. There is NO accessible seating at floor level.

Strollers and walkers are not allowed into the arena seating areas, nor are they allowed in any wheelchair cutouts. They may be stored at the ticket counter near Portal 23.

Live-Stream Event

University leaders encourage friends, family members, and graduates who cannot attend the in-person Convocation to tune in virtually at utah.edu/live.

Receiving Your Diploma

Diploma covers will be distributed during the in-person convocation event as each student is recognized. If you cannot attend Convocation, you may purchase a diploma cover from the Campus Store. If purchased, diplomas are mailed to your current mailing address in CIS. Please make sure that your address is up to date no later than March 1. You can update your address by visiting your CIS profile.

Learn how to update your address here.

Diploma Tracking and Replacement

Diploma Covers

The Office of the Registrar has carefully ordered enough diploma covers for graduates to receive one diploma cover each. If students want supplemental diploma covers, they may be purchased at the Campus Store. If a student is not able to attend their convocation ceremony, they can come to the Office of the Registrar to pick up their diploma cover.

Island Photography

Click here to look at your graduation proofs and to order photos.

If you have any questions, please contact their customer service at 1-800-869-0908.

Recap:


What to do before March 1:

What to do before April 23:

    • Upload photo and description for the department convocation page - click here
    • Order Regalia
    • Review What to Expect the Day of Convocation

Engineering Alumni Association


Graduation is only the beginning! Stay connected and engaged with the College of Engineering at the University of Utah through your free Engineering Alumni Association membership. Join here.

This page will continue to be updated as we discover new information. Please check back for further updates.