Engineering Convocation

Opening Ceremony – University Commencement

Thursday, May 1, 2014
6:30 p.m.
Jon Huntsman Event Center

Check-in: 5:00 p.m.
Procession begins: 5:50 p.m.


College of Engineering Convocation Ceremony

Friday, May 2, 2014
7:00 p.m.
Jon Huntsman Event Center

Check-in: 6:00 p.m.
Procession begins: 6:45 p.m.


Watch Live Online

This year’s University Commencement and the College of Engineering’s Convocation will be broadcast live online: coe.utah.edu/live


University Commencement

The University of Utah General Commencement is the campus-wide opening ceremony, kicking off many events across campus and serving as a collective celebration of the University community and the collective success/accomplishments of the graduating class.

For more information, please visit the Commencement Ceremony page.


College of Engineering Convocation Procedures

The instructions included here are very important if you plan to attend. Please read them carefully.

Instructions

All candidates for degrees will line up outside (in case of rain see below) on the west side of the Huntsman Event Center beginning at 5:45 p.m. (Although convocation does not begin until 7:00 p.m., we will begin marching students in by 6:45 p.m.)

  • Graduate students (including BS/MS) will line up on the lower level, near by the west tunnel entrance.
  • Undergraduates will line up on the upper level, west of the main entrance.

There will be a table for each department and candidates should line up behind the appropriate table. Department representatives will give you a reader card with your name printed on it. Please check the card carefully for its accuracy. If your name is a difficult one to pronounce, make sure it is phonetically spelled out on the card; otherwise, the reader may mispronounce it. If you wish, you may indicate on the card that you have achieved “Summa Cum Laude, Magna Cum Laude, or Cum Laude.” You may also place honorary ribbons on your regalia. (See below for instructions on appropriate display of ribbons.) There will be a professional photographer taking pictures of the diploma ceremony. If you wish to have proofs mailed to you, please write your permanent mailing address (This may possibly be your parent’s address.) and contact information on the reader card.

After receiving the reader card, candidates should remain outside by their department table. Department and COE staff will be lining you up for the processional. There will be markers indicating the specific degrees; candidates should line up behind the appropriate marker. COE personnel will be there to assist. If you are not in the correct line, you may not be seated appropriately and your name will not be read under the correct degree.

The processional into the Event Center will begin promptly at 6:45 p.m. Graduate student will proceed double file through the tunnel into the arena area and be seated on the arena floor. Undergraduate candidates will proceed through door 2 and door 3 and be seated in reserved arena seats. Staff will provide directions and assistance to the seating areas.

During the awarding of diplomas (covers only), you will be directed to a reader table where you will hand the reader your card. As your name is read, walk to the Dean’s reception line closest to your reader table.

Candidates for the MS and ME degrees wear their hoods.

PhD candidates carry the hood over the left arm when approaching the reception line. The Dean and appropriate faculty member will place the hood over the candidate’s head. (Instructions for the procedure will be given to you when you line up outside and are also included on this web site.)

After receiving your diploma (cover only), you will be directed to the photographer, then back to your seat.

At the conclusion of the program, undergraduates will exit up the stairs at Sections P & Y and graduates back through the tunnel.


Early Arrival

We cannot over emphasize the importance of your early arrival to line up. Late arrivals cause unnecessary confusion and once the march begins, it is impossible to pick up your card or to find your proper place in line.


Parking

Parking is available across the street, south side of the Huntsman Event Center, and also in the Guardsman Way parking lot, using the shuttle service to the Center.


Photographs

A professional photographer from Island Photography will be taking photographs of each graduate as they are recognized during the ceremony. Within 48 hours of commencement, you will be emailed a secure link and a PIN to view and order your photos. You can also register the email addresses of your friends and relatives so that they will receive a direct link to your proofs by visiting this website.


Guests

Because there is ample seating in Huntsman, we encourage you to invite family and friends. The best seats will be in Sections D through J, A, Z, M, and N. Sections C, B, K, L, Y, X, P, and Q will be reserved for the undergraduates.


Regalia and Honor Ribbons

The regalia worn at commencement and convocation are to celebrate academic achievement. Ribbons or cords may be attached to the robe to denote membership in an officially recognized academic organization or honor society when membership is by nomination and/or election. Ribbons or cords are to be designed by the organization and must be consistent for all members. They must be no larger than 2 inches in width and 11 inches in length, and must be attached to the front of the robe at the left or right shoulder. Other embellishments to the academic robe or cap are not permitted.


In Case of Rain

Graduate candidates will line up inside the west tunnel. Undergraduates will pre-seat in sections C and K, grouped by department.

This is a special time for you and your family. We offer our congratulations and best wishes and will do everything we can to make the Convocation a memorable one. If you have any questions or have special needs, contact the Dean’s Office. We look forward to seeing you at Convocation.


Instructions for Ph.D. Hooding for Convocation Ceremony

It is the practice of the College of Engineering to have faculty hood their Ph.D. candidates during the diploma presentation of the convocation ceremony. In order to assure that this process proceeds smoothly, please read the instructions carefully:

Step 1: After the Ph.D. candidate’s name has been read, s/he proceeds to the Dean’s reception line to receive the diploma. The hood should be draped over the left arm so the right hand is free for handshaking.

Step 2: As the candidate approaches the Dean, the faculty advisor or department chair will step forward and stand at the right hand of the candidate. Hand the hood to one of them. The Dean and the faculty/chair will each take one side of the hood and, stretching the opening, lower the hood over the candidate’s head from the rear. (The opening must be wide enough to clear the graduation cap, which means the hood must be unbuttoned.)

Step 3: The candidate shakes hands with the faculty/chair and the dean and receives his/her diploma.

Step 4: The candidate proceeds forward to the center aisle where the faculty will be standing to offer their congratulations.

Step 5: Proceed to photographer for photos and then reseat in original seats.


Huntsman Center ADA Access

Guests needing ADA access to the Huntsman Center have 2 options: They may have someone drop them off directly in front of the Huntsman center on the circle (accessed from Westbound South Campus Drive only) and then the driver can park at the Stadium lot and take the Shuttle or TRAX back. OR they may park in the Stadium Lot and ride a Campus Shuttle to the Huntsman Center. All the shuttles will be lift equipped. No passes or permits needed during convocation.

Guest Seating: Guests will enter the Huntsman Center on the second level. As guests enter each portal, cutouts for wheelchair seating is available on first come first served. Guests can enter any portal and will be at level with accessible seating. There is NO accessible seating at floor level.


University Commencement

For information go to www.commencement.utah.edu

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